Those in Attendance: 

Heather Hagadorn (Chair), Nicole Vanderpoel (Vice Chair), Susan Nolte (Treasurer), Kathy Garnier (Secretary), Marcia Anziano (Registrar), Kim Crouch (Webmaster), and Heide Crino (CMS team manager).

The meeting was called to order at 7:02 pm via conference call.

Motions approved:

MSA to approve January 2007 minutes.

Topics of Discussions:

1.     It was MSAÕd to approve the minutes from the last meeting of January 6, 2007.

2.     Officer Updates:

á       Chair- Heather

á       COMSA Event Calendar 2007 reviewed.  It was recommended for the Webmaster to send out broadcast message for events 3 weeks before each event or 1 week before the entry deadline.

á       Vice Chair-Nicole

á       2007 State Meet Update: 

1.     Changed the date of the meet to one week later.  Forms will be available at the Boulder, Loveland, and DU Short and Sweet meet.

2.     Nicole will check with Meredith and contact those who have already entered the meet with the old forms.

3.     High Point sponsor will provide Nike mesh equipment bags for high point awards.  Also, if a national record is broken at the meet, a $50 gift certificate for Nike wear will be awarded (one per person).

4.     Participation awards this year will be luggage tags.

á       Treasurer-Susan

á       Checking and Savings balance total to date of $47,373.72.

á       Still needing convention expenses to be submitted for reimbursement-Nicole, Will, Kevin.

á       1099's sent out for coaches clinics.

á       Will submit YE financials to National office by the end of April as required.

á       Meet Manager for COMSA team - copies for Kim, Mark, Will.

á       Secretary-Kathy  

á       Will check website for references to team/workout group wording.

á       Request for registrations for workout group had very low mail response.

á       Registrar - Marcia

á       Current registration at 1,123 members.  Still encountering errors with the $35/$30 payments with the new vs. renewal form.         

3.     Chatfield Update by Marcia:  There is a new ranger this year.  Requested to bring last year's permit when she goes to fill out the form for this year.  Marcia will contact Nancy Kern to see if a volunteer from her group is available to accompany Marcia on this task.

4.     Team CMS update:  Heide Crino 

á       There are 32 rooms blocked for CMS at La Quinta (20) and Holiday Inn (12).  Kim will post details on the website.

á       T-shirt orders will be taken before nationals.  Will be available in short and long sleeved shirts and distributed at the CMS social at nationals on Thursday afternoon.

á       Nationals social will be arranged for Thursday afternoon.

á       Yellow COMSA caps available.

á       Banner-Heather has and will coordinate it getting there.

5.     Committee Chair Updates:

á       Awards – nominations are in

á       Coaches – need new volunteer

á       Communications – Newsletter:  The deadline for the next newsletter is April 1st. 

á       Communications – Webmaster: Kim

á       Working on mail server to FTP format. 

á       Results from meets-will bring flash drive to meets to obtain results after the meet in age group order (not event order). 

á       Working on web form formats to PDF files.

á       Fitness –  n/a

á       Long Distance/Open Water – Nicole:  1-Hour Postal number of participants up from last year (25 vs. 12).  New postal caps are in.  Will set dates for the 5/10k (starts May 15) for the newsletter.  Will provide an article to recap the 1-Hour with list of participants.   

á       Officials – Boulder Pentathlon ran well after some computer delays at the start of the meet.  Upcoming meets scheduled and set for coverage.  Have a new official available to work, Kelly Fitch from Northglenn.

á       Records – n/a

á       Safety – Will post for volunteer on website.

á       Sanctions – Meet director's checklist will be posted on the website.

á       Top Ten – n/a

6.     Miscellaneous:

á       Major objective or theme of each meeting throughout the year to be provided and posted to the meeting schedule portion of the website.

á       Clinic update - Marcia: 

á       The January clinic by Karlyn and Eric Pipes-Nielsen was very well received.  The sessions were full and the balance of information, water time, and feed back was great.  Many positive comments were received and several requests to repeat it.  In addition to the purchase of a TV/DVD player for $184, the cost to COMSA for the clinic is $742.   

á       Other clinics under consideration are an open water clinic in the pool with Bobby Patten (June timeframe), advanced clinics for the fall, starts and turns clinics, core strength clinic (possibly communicated but not sponsored).

á       The use of a call-in conference call is favorable and therefore will be used again for the May 2nd Executive Meeting using the same call-in number and access code.

           

7.     The next meeting will be the COMSA Annual Meeting held at the state meet held at DU on Saturday, April 14, 2007.  

           

The next Executive Meeting is scheduled for May 2, 2007 at 7 p.m. as a conference call.  Call number and access code will be the same as this meeting which was 1-877-619-0580 access code 0002. 

 

MSA to adjourn meeting at 8:30 p.m.

Submitted by Kathy Garnier, Secretary